Privacy Policy

This the privacy policy of 1541.co.uk

Last Updated: 11th December 2025

1. Introduction

Welcome to 1541.co.uk. My name is Tom Chapman. I am committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how I collect, use, and safeguard your data when you use my mentoring and academic consultancy services, in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

By using my services, you agree to the collection and use of information in accordance with this policy.

Data Controller:

  • Name: Tom Chapman
  • Trading Name: 1541.co.uk
  • Email: tom@1541.co.uk
  • Location: Lymington, Hampshire, UK

2. The Data I Collect

I collect only the data necessary to provide my mentoring services and manage our professional relationship. This includes:

  • Identity Data: First name, last name, and title.
  • Contact Data: Email address, telephone number, and university/institution name (if relevant).
  • Academic Data: Course details, module guides, draft essays, dissertations, and any other academic work you submit for review.
  • Financial Data: Billing address and payment records. Note: I do not store your debit/credit card details. Payments are processed securely via [e.g., Stripe/PayPal/Bank Transfer].
  • Technical Data: IP address, browser type, and usage data if you interact with my website (via cookies).

3. How I Use Your Data

I will only use your personal data when the law allows me to. Most commonly, I will use your personal data in the following circumstances:

  • Performance of a Contract: To deliver the mentoring, editing, or consulting services you have booked.
  • Legitimate Interests: To manage payments, collect debts, and improve my services.
  • Legal Obligation: To keep records for HMRC and tax purposes.

4. Confidentiality of Student Work

I understand that the academic work you share with me is sensitive and often unpublished.

  • Strict Confidentiality: Any drafts, data, or research you share with me will remain strictly confidential. I do not share, sell, or distribute your work to third parties, essay banks, or other students.
  • No Outsourcing: Your work is reviewed solely by me. I do not outsource mentoring or editing to other freelancers without your explicit prior consent.

5. Data Retention

I will only retain your personal data for as long as necessary to fulfil the purposes I collected it for.

  • Client Work: I typically delete student drafts and academic materials [e.g., 12 months] after our contract ends, unless you request otherwise.
  • Administrative Records: I am required by UK tax law to keep basic personal and financial information (Identity, Contact, and Transaction Data) for six years after you cease being a client.

6. Sharing Your Data

I do not sell your personal data. I may have to share your data with strictly defined third parties for specific purposes:

  • Service Providers: IT and system administration services (e.g., my email provider, website host).
  • Professional Advisers: Accountants, insurers, or lawyers if necessary.
  • HMRC: For tax reporting purposes.

Under the UK GDPR, you have rights regarding your personal data, including:

  • Right of Access: You can ask for a copy of the personal data I hold about you.
  • Right to Erasure: You can ask me to delete your data where there is no good reason for me continuing to process it ("Right to be forgotten").
  • Right to Rectification: You can ask me to correct any incomplete or inaccurate data.

To exercise any of these rights, please contact me at tom@1541.co.uk

This website may include links to third-party websites, plug-ins, and applications. Clicking on those links may allow third parties to collect or share data about you. I do not control these third-party websites and am not responsible for their privacy statements.

9. Contact Me

If you have any questions about this privacy policy or my privacy practices, please contact:

Name: Tom Chapman

Email: tom@1541.co.uk

You have the right to make a complaint at any time to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). I would, however, appreciate the chance to deal with your concerns before you approach the ICO, so please contact me in the first instance.